What Is a Secure Data Room?

Secure data rooms are a web-based application that allows for simple and fast uploading of documents to be viewed, shared and downloaded by authorized users. It is used by corporations to share important documents with a vast number of stakeholders in order to conduct due diligence as well as litigation, compliance, corporate transactions and raising funds. Compared to tools such as Google Drive or Dropbox, a secure data room provides numerous features to guard against unauthorized access and use of confidential business data by third parties.

The majority of cloud-based secure data room allow bulk uploads using drag-and drop, a powerful search feature that includes full-text search capabilities and a numbered index of all uploaded files, and dynamic watermarking that connects the name of an authorized user to all viewed images or printouts. Additionally advanced systems like CapLinked offer additional features that safeguards privacy of data. For example, FileProtect is a proprietary DRM solution from CapLinked that blocks sensitive areas of documents with the help of a «fence view» to prevent screenshots from being taken and further dissemination.

Although a secure, secured dataroom can cost more than tools such as Google Drive or Dropbox for sharing confidential business information however, the costs of using a general platform for sharing files can be higher. Misusing confidential information can result in lawsuits, fines, and reputational damage. A secure data room that is well-equipped can be the difference between a successful and a bad deal. Request a demonstration to find out more about how a secure and safe dataroom can help you meet all of your requirements.

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